CONTENTS 

1.      Foreword 
1.1     Copyright, Shareware 
1.2     Shareware Conditions
1.3     This Handbook 
1.4             Support  

2.      The Setup of Junior Office 
2.1             The Program structure of Junior Office 
2.2             Shortcuts and Pop-Up-Menus 

3.      Installation 

4.      The Module Configuration 
4.1             Files 
4.2             Page organisation 
4.2.1           Position of Headers and Footers 
4.3             Modem settings
4.4             Ports 
4.5             Station Data 
4.6             Miscellaneous
4.7             Load Configuration
4.8             Save Configuration 

5.      The Fax Layout Module
5.1             The window title bar in the Fax Layout Module
5.2             Adjusting the resolution 
5.3             The Icon bar in the Fax Layout Module 
5.3.1           The Telephone Icon 
5.3.2           The Text Icon 
5.3.3           The Tree Icon 
5.3.4           The Typewriter Icon 
5.3.5           The Pencil Icon 
5.3.6           The Resolution Icon 
5.3.7           The Magnifying glass Icon 
5.3.8           The Information Icon 
5.4             Format of Text Files 
5.4.1           Synonyms in ASCII Files 
5.4.2           List of internal Synonym Numbers 
5.4.3           Format of Graphics 
5.5             The Layout of Faxes 
5.5.1           Selection of Text files 
5.5.2           Selection of Graphics files 
5.5.3           Moving Text and Graphics 
5.5.4           Deletion and Processing of Files
5.5.5           Setting of Page borders 
5.6             Report on constructed faxes 
5.7             Selection of Destination
5.8             Selection of Sent page point 

6.      The Address Options 
6.1             The Address Selection Window 
6.2             New Address
6.3             Edit Address 
6.4             Delete Address 
6.5     Find out about Addresses 
6.6             Sorting of Addresses 
6.7             The Menu File 
6.7.1           File deletion 
6.7.2           New Folder 

7.      The Fax Options 
7.1             Fax deletion 
7.2             Enter Details
7.3             Seen 
7.4             Again
7.5             Delay 
7.6             Incoming/Outgoing Fax Selection 
7.7             Archiving of Faxes 

8.      The Fax Report Module 
8.1             The Report window title bar 
8.2             The Report window Icons
8.2.1           The Disk Icon 
8.2.2           The Printer Icon 
8.2.3           The Telephone Icon 
8.2.4           The Rotate page Icon  
8.2.5           The Next/Previous page Icon 
8.2.6           The Magnifying glass Icon 
8.2.7           The Contrast Icon 
8.2.8           The Information Icon 
8.3             Moving faxes within a Window 

9.      The Fax driver 
9.1             Transmitting Faxes 
9.2             Receiving Faxes 

10.     Window size and positioning 

11.     The Log file for Junior Office 

12.     The Cover page 

13.     Extern-Fax Start 

[NOTE - this is an UNOFFICIAL translation - see README.TXT for details]

1. Foreword

A Hearty welcome to Junior Office, our Fax software for the Atari. 

Junior Office offers the possibility of easily laying out ASCII text and
IMG graphics together. The files are incorporated into a framework
oriented layout and enable the Fax to be set up onscreen.

Special shareware drivers have been provided for use with the 
wordprocessors 1st Word Plus and WordPerfect allowing these programs
to send faxes directly. Demo versions of these drivers are included in
this archive. Regular users must register with the program authors to
obtain the fully functioning versions.


1.1 Copyright, Shareware 

Copyright for Junior Office is held by the firm TKR GmbH & Co. KG. 
 
This Version of Junior Office is released by us as Shareware.

This means that this software may be freely given away and otherwise
distributed providing that all files contained within this archive are
present.

The Distribution of this Version over Networks and BBS systems is also
allowed providing that no payment is required for the distribution. It
is explicitly forbidden to charge for this software if included with any
system without prior written licence agreement from TKR GmbH & Co. KG.

After the first Installation you may test and use Junior Office for a
period of eight weeks. If you wish to continue using the software after
this time you must register the software by paying the licence fee of 30
DM to TKR GmbH & Co. KG using the form REGISTER.TXT included in this
archive.

After paying the registration fee you may make unlimited use of Junior
Office. If you do not wish to pay the registration fee then you must 
delete all copies of Junior Office from your hard disk and all backup
copies as well.


1.2 Upgrade to Tele-Office 
 
Junior Office is a cut down version of our Software "Tele Office". 

This offers additional functions to those of Junior Office: 

-       External Fax driver allowing construction of Faxes by popular or
        common Atari Software (ie 1st Word Plus, WordPerfect).

-       Extra Functions in the Address selection. load additional Address
        files, Import/Export from Address files, Search for Addresses 
        and timed transfer of Faxes is possible.

-       Further resolutions for sending of Faxes including photo modes 
        for portrayal of Faxes in Greyscale. 

-       Employ the complete Software as an ACC, where the Faxdriver is 
        bundled as a Module within Tele Office.        

Tele Office may be ordered directly from us. The price is 98 DM. Users
who have previously registered Junior Office may upgrade for 68 DM.        


1.3 This Handbook

This Handbook is provided in ASCII form and may therefore be viewed and
printed from any suitable text editor or wordprocessor.

Please read this Handbook very carefully!

The text in this handbook is a cut down form of the text from the 
Tele Office handbook. Therefore there may sometimes be references
and features that can only be found in the full Tele-Office package
or its handbook.


1.4 Support 

Please understand that we offer no support for this software.

If you have problems with this software, you may contact us via our
support dialogue page in 

   Datex -J (screen text) via *TKR# "Dialog page"

we make announcements and replies ourselves in Datex -J

We can be contacted at the following addresses:

   "HELGE RIIS @ KI" at Kiel (Mausnet)
or
   "TKR @ KBBS" (Z-Net)
or 
   "SYSOP" at our Service-Mailbox (0431-336199).  
 
         
2. The Setup of Junior Office 

2.1 The program structure of Junior Office 

The Program Junior Office is modular in structure, and loads only the
required modules into memory, as and when they are needed. Some modules
temporarily open a window, so that several windows may be open at the
same time without problems (or multiple instances of the same module!).

The modules communicate via messages over the message pipe so that, for
instance, the module for laying out the position of the fax is able to
call upon the module that reports on the fax status.

In addition, the module for positioning the fax may call external programs
to process the text and graphics if Junior Office is started as a program.

The actual program J_OFFICE.PRG is required to call the modules needed, 
and contains the address management. It may also be invoked as an ACC so
that faxes may be designed and sent at any time, even whilst running
other application software.

From this, there follows the possibility of using external editors for
writing or editing the fax text output from Junior Office.

For sending and receiving faxes use the program FAXDRV.ACC, which will
receive the necessary information from the modules when faxes are to
be sent. Additionally, this faxdriver may be run as a program, but
remember that the advantage of an accessory is that other programs may
be run whilst faxes are sent and received. In Tele Office there is also
the possibility of combining the faxdriver with the other modules from
Tele Office so that only one Accessory slot is required.

If it is desired to print out faxes, then the GDOS printer driver must be
installed. Only the driver actually required should be used so that the
program does not waste memory.


2.2 Shortcuts and Pop-Up-Menus 

When Junior Office is started as a Program from the Desktop then functions
may be selected from the menu bar. As it may also be run as an accessory,
there is of course the problem that accessories may not use the menu bar,
so in this case the ACC will cause a pop up menu to appear, from which the
desired functions can be selected.

Junior Office allows the use of the keyboard as well as the mouse. The
mouse is best used for the layout of faxes in the layout window, but is
more cumbersome for use in entering details in the address fields. Thus
Junior Office has been provided with keyboard shortcuts.

Underscored letters in dialogue boxes represent the keyboard shortcuts.
These are accessed via the ALT key plus letter combination. Menu items
may also be accessed this way when Junior Office is run as a program.
Naturally this is not possible when Junior Office is invoked as an ACC.


3. Installation 

Quick start installation of Junior Office onto Hard-disk is described in
the separate document INSTALL.TXT which may be found elsewhere (it is
part of this archive).

  
4. The Module Configuration 

After installing Junior Office, it must be correctly configured.

Start Junior Office by double clicking the Icon from the desktop.
Choose the Menu Item Module. This has 3 sub items. Choose Configuration.
This has a sub menu with 8 items. 

These options are described further below, sections 4.1 to 4.8.

Choosing a sub item from this menu will open a further dialogue box that
will enable Junior Office to be further configured.

As Junior Office is a very flexible program, it thus requires extensive
configuration. We have preconfigured it to work with Class 2 Fax/modems
so that one may send and position faxes without requiring any setup.


4.1 Files 

The sub-item "Datei" (Files) configures which editors Junior Office will
invoke to alter Text or Graphic Files. Set the paths for Text-Editor
and Grafikeditor (graphics editor) appropriately.
 
The programs defined here are used only from the layout module to edit
or alter ASCII text or IMG graphics. Click the left mouse button on the
path and the GEM file-selector box will appear. Locate the appropriate
editor program and click on OK to set the path in the configuration box.

Below these paths there is a field marked "Directory Change". This must
be set for many programs, allowing them to find their .RSC files. This
option will also be saved.

There are two further entries, "Folder for Images" and "Folder for Text".
These define the path that Junior Office will search, by default, to load
IMG graphics and ASCII Text from files. As with the other options, these
paths may be set by the GEM file-selector box.


4.2 Page organisation 

This item defines the basic page layout for transmitted faxes. Here one
can adjust the default resolution for transmitted faxes - ie whether the
nice (high resolution) or normal mode will be used.

If the box in front of this line is selected, then nice mode (ie high
resolution) will be used by default.

Junior Office allows a default coverpage to be transmitted with faxes.
This may contain a Graphic image and a Text block and allows for a
maximum of 10 editable lines. This allows the coverpage to summarise
the contents of the following fax.

The next line alters the configuration separately for the layout module
and positioning of faxes from external application programs allowing a
selection of coverpage. The layout module allows most faxes to do
without this predefined cover page as the header and footer may be fully
defined here.

As Junior Office, unlike Tele-Office, does not support the sending of a
fax from application software it is recommended that the cover page is
not used.

If the folder for cover pages is selected then the cover page will always
be sent. Thus it is here that one can allow the option of sending a one
page fax only. If not selected, then it may not be activated during the
construction of a fax either.

The next two lines define the left hand border for text and the length of
a fax page (in lines of text).

If a value is given for the left hand border then it will be used in the
module for positioning the fax when ASCII text is imported from a file.
Graphics files may also have their left hand border position specified.
The value for lines per page controls when Junior Office throws a page or
creates a new fax page. This length is always the same for each page and
is inclusive of the header and footer regions. Junior Office takes note
of the header and footer regions when in the layout window and shows the
corresponding remaining space.

The dialogue box allows a separate definition for the first and all of
the following pages created from text and graphics files that appear as
headers and footers on all pages thereafter.

The specification of these files is optional - only if you want automatic
creation of headers and footers from specified files do you need to 
specify details here.

This option allows a cover page graphic and coverpage text to be defined,
with up to 10 lines of fax specific text to be entered. The specified IMG
or ASCII file will always be present, the 10 line summary is optional. 

To alter the selection, simply click on the file name and a file 
selector box will allow a new file to be specified. If cancel is
selected then a dialogue box will ask if you wish to leave the entry
unchanged, or to clear the entry completely. If the entry is cleared
then three question marks will appear as the file name indicating that
no file is used.

All Text and Graphics files for use in headers and footers must be in the
folder OFFICE\SYSTEM.


4.2.1 Position of Headers and Footers 

Maybe by now you are worried that you require eight files in order to
define one header, and two extra if a coverpage is needed.

Don't worry, such large numbers of files are only necessary when you
wish to send totally individual (personalised) faxes.

Junior Office allows different headers and footers on a page, and also
allows the first page to have a separate header and footer from the 
following pages. As a rule, the first page has a more complex header
and/or footer which defines, amongst other things, the full destination
address. This information need not be repeated on each following page, so
other (as a rule shorter) headers and footers may be defined.

Junior Office always uses the reference points for the header and footer
indicated by the upper and lower dots on the left side respectively. The
Graphic and Text files will be located exactly at these points.

In plain english this means that the Text and Graphics files will 
overwrite anything placed here. Therefore, this area must be explicitly
left clear. 

Therefore, if you wish to place text underneath a graphic image in a
header, you must start with blank lines in order to leave sufficient space
for the graphic. Likewise, the footer must end with the appropriate number
of blank lines.

Similarly, if you wish to place text over a graphic image in the header,
then the graphic image must have a large blank border at the top.

The same applies to the coverpage, save that here you can only define
the header.

This may appear frightfully complex, but it is really simple. Firstly,
position the appropriate files roughly in the same place as received
files, using them as a pattern. Then view the fax without and with the
headers and footers. You will soon see which files require further work.

These functions of Junior Office will quickly be appreciated as it is also 
possible to position text and graphics in headers and footers side by side.
If no border has been left in the header and footer text files then this
will have to be inserted. Note that headers and footers may contain 
synonyms which will be set to the current system values at the time of 
transmission. This allows integration of transmitter/receiver details into
the cover page.

It is more difficult with graphic files as fax width is approximately 1728
pixels. On the SM124 monitor, therefore, only one third of the full page
is visible. If you are laying out a graphic using the full page width, 
then the graphics program must allow for a width of 1728 pixels. We 
recommend, however that you stick to something less than this as not all 
faxes allow for the full page width and you may find that some of your 
graphics are cut off or missing. Therefore, you should always use a small
left and right border of about 48 pixels.

leave sufficient space for graphics within the header, footer and 
coverpage if using word processing or DTP software. If this is the case, 
the IMG graphic is stored at 200 dpi (ie Calamus SL with the IMG printer 
driver). The DIN A4 page is constructed at the fax resolution. If the 
suitable graphics program has higher resolution then the header graphic 
may be a cut down version of the full image.

If you have personalised headers and footers with data to be set then it 
is best viewed from the layout window with the fax viewed via the 
magnifying glass icon. This will allow you to view the final fax 
constructed before it is transmitted. Alterations may then be made by 
calling the editor from within the layout module.


4.3 Modem Settings

This section allows for the configuration of the modem and the Faxdriver.

The value in the first line gives the time in seconds after which the fax
driver will timeout waiting for dialtone. From experience we recommend a 
value of about 45 seconds for national calls and 60 seconds for 
international calls. The modem will timeout with "NO CARRIER" after this 
period unless other errors occur. It is possible to store the timeout 
value in S register 7. If you do not wish to permanently set this value 
then it may be specified at each call made from Junior Office. To do this,
set the field "DIAL STRING" to "S7=<wait time>DP", where <wait time> is 
the desired timeout period. ie if you wish to define a three minute (180 
second) timeout then the string would need to be "S7=180DP".

The value in the second line is the number of repeat attempts that the
modem will make if no connection is made the first time. It is recommended
that this value is no higher than 10. Sometimes a portion of the fax will
give transmission errors and cause resending of the entire fax this number
of times. Setting it to 99 could seriously upset people!

The next line is used to define the delay between successive dial events.
This value is in seconds.

The next configuration item is marked "smallest line length". This setting
is used to define the scan speed at which the modem will call fax machines
and the rate at which a completely blank page will be printed. This is not
a problem at the computer end as to define an empty page requires only a
few bytes (ie form feed etc). The equipment at the other end on the other
hand must feed a complete page through which will take far longer. This
value will vary from equipment to equipment.

If you posses a class 2 compatible modem then leave these values at zero,
as the computer can enquire at the connection time as to the scan rate of
the equipment and report this to Junior Office. The program sets values
appropriately at run time.

This feature is not supported by SIERRA modems, so in this case it is
recommended that a value of at least 25 is used here. This should ensure
that no problems occur as we have tested it on various equipment.

It may be that some unusual equipment still reports or causes errors, and
if this is the case, increase the values appropriately. The class 2 fax
driver also makes use of any values set here, but they need not be set.

The next line, marked "Dial string", is normally left blank, as Junior
Office will generate the Hayes commands automatically for the chosen
modem. Additional commands can naturally be placed here and if there is
data for this field then Junior Office places only the leading string
for 'attention' before this data when sent to the modem. Naturally it
also sends the dialled number. Within the actual dial command the string
"DP" for pulse dialling or "DT" for tone dialling must be present.

Suppresion of the leading zero must be carried out by entering "X3DP0"
(no leading digit check) or, for a two second delay, enter the value 2,
or use the string "X3DP0W" (no leading digit check, choose zero, wait
for dialtone).

In the field "receive init" you can define the Hayes commands that will
be sent to the modem upon answering the phone for receipt of faxes.

Junior Office places the "RANDOM" automatically (?) and therefore only
the exact command specified is sent to the modem (including return).
Junior Office also sends the "ATA" string automatically.

The specification of receive initialisation is not normally required as
Junior Office invokes the necessary commands automatically.

For further advice as to possible dial commands please consult your
Modem handbook.

Junior Office leaves the Modem Loudspeaker on until the carrier is 
detected. It is switched off during actual transmission. This is the
default setting, which allows the user to hear whether or not a call is
successful. It may be turned off completely, allowing transmission of
100 page faxes in the night without causing loss of sleep or tenancy!
In order to do this, use the switch "loudspeaker from" - if selected,
the loudspeaker is completely turned off.

Some Faxmodems are capable of transmission at 14,1400 Bits/sec 
(CCITT V.17). If the switch "14400 Bit/s" is selected, then the necessary
commands will be sent to the modem. Connection is also possible at 9600,
7200,4800 and 2400 Bit/s. Pleaseuse this setting only if supported on
your equipment - not all modems accept the appropriate class 2 parameters.

Additionally, just because your equipment is capable of this speed, there
is no guarantee that the other fax is CCITT V.32 compliant, so use the
setting 14400 at CCITT V.17 in preference.

The next switch has the notation "send Gesspert" (Close Despatch). If 
set then no faxes will be transmitted. The fax driver checks the status
of this setting, and must have "send Freigeben" (Despatch release) if
faxes are to be sent.

We recommend that Junior Office is started with this set to "send 
Gesperrt" as otherwise the program will immediately check the contents
of OFFICE\FAXE.OUT and if it finds faxes to be sent, will send them
immediately.

Junior Office defaults to using Pulse dialling. If you know that you can
use tone dialling then you may activate this by setting the field marked
Tonedialling. Junior Office only looks at this switch setting when the
field for "Dial String" is empty.

The switch "Auto-Receipt" configures the Fax driver to automatically
receive faxes when the driver is installed as an ACC. If active, this
switch allows auto reception. Otherwise, only manual reception is
possible.

When the data in this configuration box is confirmed Junior Office will
set the appropriate data in the configuration file. If the driver is 
loaded as an ACC then it will query as to whether these settings should
be written to the loaded fax driver, so that they will take effect from
the next boot. 


4.4 Ports 

This menu item allows the modem port used to be defined.

The left hand part of the dialogue box enables the user to choose which
port the modem will use. Due to an incomplete implementation, serial port
1 is not adjustable. If your computer has only the one serial port, use
Modem 1.

The Modem 2 port on the Mega STe cannot be used for reception of faxes
due to an error. This function is only available on the Atari TT.

On the Atari TT Serial Port 2, the ring-indicator is not correctly
implemented. Manual transmission and reception of faxes is possible via
this port, but automatic reception is not available.

On boot up the computer sets the serial port "Data Terminal Ready" (DTR) Low. 
This goes high for receipt and transmission of faxes. That operation is the
signal that the serial port is opened and ready to receive data. Some pocket
Fax/modems have an annoying feature of not setting Ring Indicator (RI) on
the serial port, which Junior Office monitors for incoming fax reception,
if the DTR line is low. If the switch "DTR always on" is set, then Junior
Office will not set DTR low and reception should work correctly with such
modems. This switch does not normally need setting.

Incoming faxes are signalled to Junior Office using the RS232 signal
Ring Indicator (RI). Sadly, some modems set this incorrectly when the
Pulse Dialling method is used. In order to get around this, Junior Office
can filter the Ring Inidcator signal so that short RI pulses are not
treated as incoming calls. This function is enabled by use of the switch
"Ring Filter". Note however that this may affect call recognition.

Sadly, we cannot guarantee that, using Ring Filter, all modems will still
correctly distinguish between quick pulses during dialling and an incoming
call. This is totally modem dependant.

Junior Office maintains a buffer for the serial port of 4 Kbyte. This 
value may be set between 4 and 31 Kbyte but we recommend leaving it on the
4 Kbyte setting unless you get many errors on receiving faxes.


4.5 Station Data

Here you may define the data for your fax machine.

In the field "Dial prefix" give the national dialling code with leading
zero. In the field "Fax Number" give the number on which the modem is
connected, and underneath that give your firm or personal name. The
country code is specified without leading zero ie for germany it is 49,
for the UK it is 44.

From this data Junior Office creates information about the sender that is
to appear on the receiving fax machine and also appears when the connect
ID is displayed during handshaking (The latter is only possible if the 
modem works at Class 2 standard).

As well as these items you will find a switch with the label "Set Fax ID
in signature". If selected, then the "Dial prefix", "Fax number" and
"Country Code" data will be transmitted over the connection. They will
also appear on each of the fax pages along with date, time, current page
number, and total number of pages.

If not selected, then the country code, dial prefix and fax number will
not be transmitted. Please use this switch when uncertain that a call to
a fax number will succeed, as there is nothing as irritating as getting
only part of a fax and not being able to respond. Failing to send such
information is one way of guaranteeing that your fax ends up in the bin.
Thus, when installing Junior Office, send a pair of test transmissions
with sender ID enabled on the first and when everything works error free,
or you regularily send to the same destination, you can reasonably turn
this option off.

When confirmed, Junior Office places the data from the configuration box
into the configuration file. If the Faxdriver is loaded as an ACC then
a query will prompt for a destination ACC file to be modified, and the
values will take effect from the next boot.


4.6 Miscellaneous

The items "User1" and "User2" allow the definition of user defined symbols
for use in the address management module.

The next field defines the maximum number of addresses that Junior Office
can store - each entry taking up about 200 bytes. 

The next field defines the amount of memory that the faxdriver reserves
at boot time for a fax page. This can normally be set to 0 Kb as the fax
page will be built in memory and this memory is released after the page is
transmitted. A value defined here will always be reserved by the fax 
driver. This choice also enables the entire memory to be reserved at the
program start which will prevent faxes from being transmitted as there is
insufficient memory to build the page image. Most normal fax pages will
require about 80-100kb to generate, but large images may require up to 500
Kbyte for the generation.

In the last field you can determine after how many minutes the fax driver
will check for outgoing faxes from new files. This is of use only in a
Network. Junior Office will send a GEM Message Event to the fax driver
when a fax is created in order to begin transmission. As the program will
tend to be on a different machine in a network this message passing will
not be able to stimulate the accessory and the new fax will not be seen
in order for it to be added to the output queue. Setting the time value
will enable the fax driver to scan for outgoing faxes.


4.7 Load Configuration 

This item enables the chosen memory configuration to be loaded.


4.8 Save Configuration 

This item can be used to store the choices set in the configuration menu.
When selected, a file selector box is opened with the default filename
"OFFICE.TOC". This configuration will be loaded into Junior Office at 
startup.

The current and predefined settings for configuration will be saved and
used at the next invocation. Additional favourite configurations may also
be saved, in files that end with ".TOC". With the exception of those
changes invoked at startup, no changes to configuration will be saved.
Never Forget to store the configuration using this option after making
changes.



5. The Fax Layout Module

The Layout Module allows the use of ASCII text and GEM IMG graphics files
in transmitted faxes. As many files as desired may be used.

For Layout of Faxes use the menu item "Fax Layout". Choose this item and
the module for the positioning of fax elements is loaded and the window
which opens will contain a representation of the fax.

On the left hand side of this window is an Icon strip which allows the
variuos functions to be selected. The right hand side of the window is
a representation of the constructed fax page. The small stripe between
the Icon strip and the layout window is used to control the side borders.


5.1 The window title bar in the Fax Layout Module

The window title is the name of the loaded module. Therefore in this
case it will be "Fax Layout". Underneath this will be shown the number
of pages and the resolution (normal or fine).


5.2 Adjusting the Fax resolution.

The standard for Group 3 faxes defines two resolutions, normal and fine,
equating to a vertical resolution of approximately 100 dpi and 200 dpi
respectively.

To adjust the resolution used, click on the Icon with the black and white
squares above the magnifying glass Icon.

It is recommended that normal resolution is used. Not all fax equipment is
capable of fine resolution, so transmission should use normal resolution
unless it is known that the receiving end has this capability.

The final quality that results is limited by the scanprocess at the 
receive end. For faxes with text and monochrome images only, the use of
200 dpi resolution brings only a small improvement in quality. If, on
the other hand, the fax contains grayscale raster images, then the
transmission at 200 dpi acheives a much better final result.

Consider also that doubling the resolution from 100 to 200 dpi will also
double the fax transmission time.


5.3 The Icon bar in the Fax Layout Module

The layout module has no special menu bar. All actions are available
from the Icon bar on the left hand side of the layout window.



5.3.1 The Telephone Icon 

The Icon with the Telephone is used to call the Address file and for the 
destination of faxes. 

The address management system is used to determine the recipient of the
fax recently constructed. The menu item "Addresses" invokes the address
window. For further details, please see the appropriate section later in
this handbook.

Often, faxes will be sent to the same destination, and rather than invoke
the address manager there is a shortcut feature. Holding the control key
whilst clicking on the telephone icon will open a dialogue box that will
enable the 'short address' to be given. In contrast to the complexity of
the address selection dialogue, only the fax number and name need to be
defined. Clicking on OK will send the fax to this person or destination
without details such as date needing to be given.

Clicking on 'Further' enters the default date for the fax and allows entry
of the next 'short address'. In this manner, up to five recipients may be
defined for the fax.
 
By clicking on 'Addresses' further recipients may be defined. From this
address selection you may define any number of additional recipients.

Normally the selection of recipient from the full address selection is
used. Note that any recipients to be selected must already have been
defined in the address database. 

In normal usage you would not wish to resend a fax or save it for future
usage  but would construct it before sending it to one recipient. This is
best achieved with the 'short address' function as the limit of five 
addressees is still overcome by use of the address management possibility.



5.3.2 The Letter Icon

The letter icon is used to select pre-generated ASCII text files for
insertion into the fax page.

Clicking on this Icon opens the file selector box and enables the text
file to be selected. The default path for the file selector is determined
by the settings in the configuration file. The default file extension is
always ".TXT".

If the selected file does not exist then the text editor defined in the
configuration will be executed in order to create the text. The text thus
created will be placed into the fax at the selected point.

If the control key is held down whilst the letter Icon is clicked, then
ASCII text will be loaded from the clipboard. The default filename for
the clipboard is "SCRAP.TXT".

After the positioning or loading of text a hashed fram will represent
the text at the mouse position and by clicking within the layout window
the text will be pasted at the appropriate point.



5.3.3 The Tree Icon

The tree Icon is used to select pre-generated IMG graphics files for
insertion into the fax.

Clicking on this icon opens a file selector box that enables the desired
Graphics file to be chosen. The default path for .IMG graphics files is
defined in the configuration/files option and read in at startup. The file
extension is always ".IMG".

If the file selected does not exist, then the picture editing program that
was defined in the configuration at startup will be invoked. Upon exiting
the newly created graphic can be positioned in the layout window using the
mouse.

If the control key is pressed while clicking on the Tree Icon, then the
IMG graphic file will be loaded from the system clipboard. The default
name for which is "SCRAP.IMG".

After positioning or loading the graphic image a shaded outline that
represents the image may be positioned using the mouse. Clicking the 
button will paste the image at that position.



5.3.4 The Typewriter Icon

The Typewriter Icon is used to invoke the editor for ASCII text defined
in the configuration details read upon startup.

The program is opened without parameters. Text entered must be created in
this external editor and saved before being returned to Junior Office.



5.3.5 The Pencil Icon 

This Icon is used to invoke the graphic editor defined in the 
configuration details read upon startup.

This program is opened without parameters. Graphics drawn must be created 
in this external editor and saved before being returned to Junior Office.


5.3.6 The Resolution Icon

The Icon with the black and white squares is used to adjust the resolution
of the fax. The standard for group three faxes defines two vertical
resolutions, normal and fine, which equate to roughly 100 dpi and 200 dpi
respectively. 

Clicking on this item toggles the resolution between about 98 dpi and 196
dpi (normal or fine mode). The currently selected resolution is shown in
the header bar of the fax layout window.



5.3.7 The Magnifying glass Icon

The Magnifying Glass Icon is used to view faxes either in their entirety
or in detail. The report module may hold fax data of temporary interest 
and this Icon enables it to be examined. This preview enables viewing of
text containing the place-holder for the address manager to insert the 
date before the recipient has been chosen.



5.3.8 The Information Icon

The Icon with the "i" gives Information about the serial number and
copyright.



5.4 Format of Text Files

Text files sent with Junior Office must be in pure ASCII format - ie with
no formatting information etc. This allows you to enter the text using 
your favourite editor or word processor. 1st Word Plus, for instance, is
capable of saving pure ASCII files if the function "WP-Mode" is turned
off. If you use other products, please consult the appropriate handbook
to discover how text may be saved in plain ASCII format. 

The sending of Underlined or Bold text is not possible in Junior Office.



5.4.1 Synonyms in ASCII Files

Junior Office offers the possibility of symbol substitution or replacement
of text during transmission. These are known as synonyms and allow, for
example, the current date to be used in text.

This feature only applies to ASCII files within the layout module. Files
created from external applications will only have symbol substitution on
the cover page added by Junior Office.

These synonyms allow, for instance, the setting of time, day, date, month
etc from the current system settings and thus allow for a great deal of
personalisation of individual faxes.

Junior Office recognises symbols only if in the exact format specified,
although differing font sizes are allowed. Symbol definitions are to be
found within the file "COMPOSE.SYN" which will be present in the folder
OFFICE\SYSTEM. It is a standard text file and thus may be altered in any
editor or word processor.

Information in this file is of the format <number> <colon> <string> and
must be adhered to. The number is the synonym number and the string is
the text that will be substituted for that number wherever found.

You may define as many strings as you like for each synonym number. Note
that the file provided has both german and english strings defined. Feel
free to experiment by setting synonyms into a text file or fax and seeing
how Junior Office substitutes the desired string.

Note that up to 98 synonyms may be defined. See the files for header and
footer text for use of symbols/synonyms. Note that the numbers 0-18 and
98 are the internal variables that will be displayed when the appropriate
string is found within a text file.



5.4.2 List of internal Synonym numbers

We have already described the internal synonyms above. Should you wish to
amend the synonyms, please remember that the internal synonyms are fixed,
and that they should be logically named. ie if you call synonym 2 (fax
number) "place" then Junior Office will still replace the symbol "place"
with the fax number. Therefore, the following list gives the symbols and
meanings, as well as a specification as to whether the value is numeric
or alphanumeric.




        00      Page    numeric

        Gives the -Current- page number. 


        01      Pages   numeric

        Gives the total number of pages in the fax document. 


        02      Faxnumber of receiver numeric

        Gives the fax number that the fax is received from. 


        03      Day     numeric

        Gives the Day within the Month as a Number. 


        04      Day name alpanumeric

        Gives the Day within the Month as German Text. 


        05      Month   numeric

        Gives the Month in Year as a Number. 


        06      Month name      alphanumeric

        Gives the Month in Year as German Text. 


        07      Year    numeric

        Gives the Year in numeric form. 

        
        08      Time   numeric 

        Gives the Time Sent in the Format "Hour:Minute:Second" 

        
        09      Name    alphanumeric

        Gives the Content of Data field "Name" the address selector as Text 
        from. 

        
        10      Admixture       alphanumeric

        Gives the Content of Data field "Admixture" the address selector as 
        Text from. 

        
        11      Street alphanumeric

        Gives the Content of Data field "Street" the address selector as 
        Text from. 

        
        12      PLZ     alphanumeric

        The Data field "Place" the address selector unterteilt it in/into the 
        Postcode with country name and place name. This Synonym 
        give the Postcode with country name from. 

        
        13      Place   alphanumeric

        This Synonym gives only the place name, without the Postcode and 
        country name. 

        
        14      User 1  alphanumeric

        Gives the Content of freely defined Data field "USR1" the 
        address range as Text. 

        
        15      User 2  alphanumeric

        Gives the Contents of freely defined Data field "USR2" the
        address range as Text. 

        
        16      Day name alphanumeric

        Gives the Day in Month as English Text. 

        
        17      Month name      alphanumeric

        Gives the Month in Year as English Text. 


        98      The character given following this symbol is the character
                that is used to signify a symbol. If no definition is
                given within the file COMPOSE.SYN then the percentage
                sign will be used. ie %USR1 in text will cause the text
                defined for USR1 to be placed into the text. If, say, the
                value for 98 had been set to @ then the file would need
                the string @USR1 for similar substitution to occur. This
                allows the transmission of text containing the percent
                sign (ie C source) etc.



5.4.3 Format of Graphics

Junior Office can only import GEM Image (IMG) graphics. This format is
used or supported by all professional graphics programs. If your used
program cannot produce IMG format files, then there are many public domain
programs which can convert to and from this format.

Atari users may well believe that the use of the SM 124 monitor limits
them to a resolution of 640 * 400 pixels in the absence of a graphics card
or large screen monitor.

This is not true, as the import specification of graphics files into
Junior Office is quite explicit.

A fax is in principle graphical data with a resolutio of about 1728 * 2200
pixels (in fine resolution). A fax 640 pixels wide will fill the SM124 
screen, so a full size fax will only display one third of its width on the
SM124. Please remember this when positioning graphics within a fax. If the
layout is done at 1:1 resolution you will need a package capable of the
1728 pixel width maxima. We actually recommend that you create smaller
graphics and leave a border on the left and right of about 48 pixels as
not all fax machines can print the full width and you will otherwise lose
some of your graphical information.



5.5 The Layout of Faxes

5.5.1 Selection of Text files

Selecting the Letter Icon opens a file selector box and allows a Text file
to be imported. Choosing a file and clicking on OK causes the text to 
appear under the mouse cursor as a shadowed frame in the fax construction
window. When the left mouse button is clicked, the text will be inserted
at this point.

It will already have been noticed that there is a figure 1 in the side bar
of the window. This is the automatic page number generated by Junior 
Office. It is placed at the end of the page. Page length may be determined
by the configurations file.

If you wish to position the selected text file on the first page then you
must move the mouse pointer and frame above this number before clicking on
the left mouse button in order to place the text. If you wish to place the
text on the following page then position the mouse pointer below the page
number and press the left mouse button.

If a filename is given in the file selector box that does not currently 
exist then Junior Office will call the text editor defined in the file
for configuration and will pass the filename given as a parameter.



5.5.2 Selection of Graphics files

Similarily Junior Office allows the selection of graphics files in GEM IMG
format by the use of the Tree Icon. Clicking on this will open a file
selector box enabling the file to be chosen.

Junior Office reads the size of the chosen image. If this is larger than
the fax width then an alert box will warn the user of this fact and the
image is not loaded.

If a suitable graphics file is chosen then, as with text file insertion,
the frame appears under the mouse pointer and can be layed down by 
clicking the left mouse button at the desired position.



5.5.3 Moving Text and Graphics

We have just seen how Junior Office handles Text and Graphics in a frame
oriented manner much like desktop publishing packages. Similarily, once
selected, the position and layout of both can be altered as desired.

If you wish to move a Text or Graphic at a later point simply click the
left mouse button whilst positioned over the appropriate section in the
layout window and hold it. The frame will then appear with the Text as
striped lines. By moving the mouse you can move the frame.

If the length of the fax exceeds the hight of the monitor then the right 
hand window scroll bar will contain a visible indication as to position 
within the document. As with other GEM applicatios, scrolling may be 
achieved either by clicking within the bar or by using the scroll arrows.
Additionally, within the layout window, scrolling may also be performed by
use of the cursor keys.

Maximum use may be made of the monitors highest resolution by use of the
full window button. This will give maximum vertical resolution. The width
is unfortunately fixed. In this way several Text files may be positioned
within the layout window.

This method allows great flexibility in the positioning of text within the
fax however there are a couple of limitations (due to matters practical in
nature). Firstly, the text is represented stylistically. Therefore it may
be difficult to place two text items side by side or one after the other
without some form of overlap.

For this reason it is not possible to overlay one text frame upon another,
and if by moving a frame the user attempts to do so, Junior Office will
generate a warning via alert box and refuse to do so.

Likewise it is often the case that two text frames should be aligned with
the same left hand border. The stylised nature of the display makes this
difficult to achieve. Therefore, Junior Office allows a value for the left
hand border to be set up in the configuratios file. If this value is 
larger than zero then text may not appear within so many characters of the
left hand border. Moving the text as far left as possible will therefore
align the text flushed left with the defined border. This affects only
Text files, not Graphics images.

Graphics images may be freely placed anywhere and can therefore overlap
the left hand border zone as well as Text frames.



5.5.4 Deletion and Processing of Files

With the previous functions one can position files in the layout window.
Sometimes however one may wish to remove a file entered into the window
or to amend the contents thereof.

In order to achieve this a double click within the window allows a choice
of "Edit" or "Delete" in the pop-up menu that appears. Choosing "Delete"
will remove the file and the outline frame. Following files of text and
graphics are not however moved up automatically and must be manually set
or dragged into the space that appears.

Choosing "Edit" will run the editor defined in the configuration file for
the appropriate type of frame (text or graphics) and will pass the given
filename as a parameter so that the selected file is loaded into this 
editor. After making the changes and exiting the program Junior Office
will read the new file. If this new file is smaller than previously, then
space will be left in the layout window and frames following must then be
manually pushed up to cover or fill this space. If the new file is longer
than before then following frames will be automatically shifted down.

The previous explanation refers to the editor taking the passed parameter
and acting upon it. If this is not the way that the defined editor can
work then it is necessary to open the appropriate file from within the
editor program itself.

Following the successful editing of a frame Junior Office must delete the
frame in the layout window and read and insert the new file contents. The
ability of Junior Office to call external editors relies upon its having
been started as a program rather than as an accessory due to the fact that
Accessories may not make program calls. This is not such a disadvantage as
might at first appear as the editors or wordprocessors are able to call up
Junior Office as an accessory. A further possibility exists - that of the
use of editors that are themselves accessories - providing that they are
able to delete the old text and use the new text.



5.5.5 Setting the Side borders

Junior Office places the page breaks in the strip between the Icons and
the layout window. It is often the case that the first page is shorter
than following pages. Junior Office allows the settings for the first
and for subseqeunt pages to be defined seperately in the configuration
file. This is taken into account but not explicitly shown. The usable
area of the first page appears to be smaller, but the header and footer
may be correspondingly larger.

Sometimes the text and graphics will take up more than one page. In order
that Junior Office does not place a page break in the middle of a text or
graphics block one can define a page break with the mouse before such a
block.

Junior Office places a small arrow in the side border where the fax page 
exceeds the defined length of a page or where the method above has been
used. This enables all fax pages to be set to approximately the same size.

Frequently this filling of a page is undesirable for short documents. In
this case, clicking the mouse in the side border where the arrow appears
will cause the arrow to disappear. Find the page break number (or end of
page) and click again. The footer for that page will be increased. The
moving of text can create a blank page. Simply double clicking in the
side border will remove this.

It is best to experiment with the side organisation on something and to
see what the effects are before sending such a fax by use of the options
from the Magnifying glass Icon.



5.6 Report on constructed Faxes

Already it will have been seen from the view in the layout window, for the
fax under construction, roughly how it will appear at the receive
destination. Often, however, it is desired to view in greater detail all 
features of the fax page including the headers and footers as well as the
full ASCII text.

This display is contained within the module "Fax Report". If the Icon for
the Magnifying Glass is clicked whilst positioning faxes in the layout
window then the "Fax Report" module is loaded and the fax currently under
construction is displayed. The fax report window is opened in addition to
the layout window. Here the "TEMP" folder for temporary fax data is used,
with the appropriate details being read in from it, and these details are
lost when the program is erstarted.

Please read the appropriate sections following on the report window.

If the fax is complete or there are still alterations to be made then the
layout window must be activated by clicking on it with the left mouse
button.

If the report window overlays part of the layout window then it can be
repositioned on the monitor screen by clicking and holding the left mouse
key whilst the pointer is inside the report window. Moving the mouse will
enable the report window to be repositioned as desired.

If the report window is left open then it will always display the current
report for the latest fax. If you wish to make the previously mentioned 
changes in the layout window then stop further progress reporting via the
option under the magnifying glass Icon.

If you wish to open the layout window whilst the window for the current
fax is still open then this may eventually lead to memory problems, though
it should be possible to hold three fairly complex programs simultaneously
in memory. If problems are experienced, close the window for the current
fax.



5.7 Selection of Destination

So, now that you have completed the design of the fax to match your ideas,
it still remains to transmit it.So far so good, but Junior Office must 
still know to whom the Fax will be sent. Both the destination address
selection and the transmission of the fax are activated by clicking on the
Telephone Icon from the layout window.

Doing so will cause an address selection dialogue box to appear, from 
which one or more addresses may be selected. For further details, please
consult the appropriate section of this handbook, further on.

Often you will wish to send faxes to one particular address and in order
to avoid giving the whole address details you should hold down the control
key while clicking on the Telephone Icon. This will open a dialogue box to
let you enter the "short address". In contrast to the adress selection box
mentioned previously this requires only the details for "fax number" and 
"name". Select the name and fax number of the recipient. Click on "OK" and
the fax will be transmitted to the chosen destination without a need to
enter further details into the address selection box.

Clicking on "Further" will take the data already entered and clear the
details for input of the next "short address". In this manner you may
select up to five addresses as destinations for the fax.

By Clicking on "Addresses" in the Address selection dialogue you may then
choose further recipients - unlike ths "short address" function, there is
no limit to the number of recipients that you may define.



5.8 Selection of sent page point. 

The page by page transmission of faxes is only available from Tele Office,
not from Junior Office.

  

6. The Address selection

In order to send a fax one must determine for whom it is intended. Junior
Office therefore maintains a list of recipients in its own address file.
The address selection is a window component of the program rather than a
seperate module. It is accesses when the Telephone Icon is selected in the
layout module. 

If it is desired merely to process address data rather than construct or
position faxes then this is acheived by the menu item "Addresses". The
result is identical whether activated by this menu choice or by the Icon
of the Telephone in the layout module. The only difference is that after
clicking on "OK" the window will be closed in the case of the menu item
rather than the returning  to the layout window in the case of the Icon.



6.1 The Window for Address selection

The address selection window shows the stored addresses listed at the left
and as with all usual GEM windows applications this list may be scrolled
up and down using the scroll arrows or slider bar in the right hand scroll
bar. In the top Line of the selection window is shown the number of chosen
Addresses.

The title bar of the address window contains the up to data data about the
currently displayed address record. By clicking on the arrows to the left
and right of this window the other records within the folder may also be
viewed. Also shown are the values for "user1" and "user2", the freely
definable tokens, defined from within the configuration file.

An address may be selected by clicking on the data record visible within
the selection window. Multiple addresses may be selected if the shift key
is held down whilst pressing the mouse button. Normally, clicking on one
address record selects that one and deselects any others previously chosen
but the shift key allows the record to be selected in addition.

Selecting "OK" from the address selection dialogue after constructing the
fax in the layout module will convert the fax data and begin transmission
to the selected addresses.

Choosing the recipient may be activated by highlighting the receiver and
then selecting "OK" or by simply double clicking on the intended choice.
This simplifies things in that, if the address selection window is open,
one may simply doubleclick on the destination to proceed.



6.2 Inputting New Addresses

New addresses may be input once the address selection dialogue is open.
Remeber however that although, once the details have been entered, this
record may be selected as with all the others, the details are only held
in memory and should therefore be stored. The menu item "protect" under
the File menu will stop any such changes being made. In this muddled way
numbers not often used will not be saved in the address file. If you do
really wish to add the address then check the status of this switch.

It makes little sense to store addresses used only once so not clicking on
"store" after the receive address has been entered and selected will not
make such changes permanent. Alternatively one could use the "short
address" feature of Junior Office by holding down the control key whilst 
clicking on the Telephone Icon.

Clicking on the "new" button in the address selection dialogue will open
the input box and allow data for the new recipient to be entered. Pressing
Return or the Cursor down key will move one field further and pressing the
Cursor up key moves one data field back.

This allows definition of the data fields mentioned earlier, with the
exception of the data fields "user1" and "user2" which are left empty
as they are defined by the settings in the configuration file.

When the new address is fully entered, choose the "OK" button to finish.
In order to make these changes permanent please remember to use the option
"Store" under the File menu.



6.3 Edit Address

In order to edit one or more addresses select this item from the selection
window and choose the button marked "Processing".

This will open a window similar to the new entry window save that there
will be the previous address details visible. If several addresses were
selected then after editing the entry and choosing "OK" the next address
will be shown. Here, too, please remember to store the changes.



6.4 Deletion of Addresses

Selecting one or more addresses and clicking on the Delete button will
delete all chosen addresses. Before executing this request a confirmation
dialog appears.

Note that this operation only affects the address file held in memory. In
order to make these changes permanent you must select "Store" under the
File menu.



6.5 Find out about Addresses

This menu item is only available within Tele Office. It allows an easy way
of integrating several searches together.



6.6 Sorting Addresses 

Junior Office always sorts the addresses alphabetically by name. In Tele
Office you may sort the addresses by other criteria.



6.7 The File Menu

Selecting the file menu opens up a pop-up menu. From this menu Junior
Office shows the stored address files with the default name "OFFICE.ADR".
In Tele Office you may load other address files and import and export the
data.



6.7.1 File deletion 

After dial this Menu item Opens the fileselector box and allows selection
of a File for deletion.



6.7.2 New Folder 

Choosing this menu item opens a file selector box and allows the path and
name of a new folder to be entered. (!)



7. The Fax Selector

The fax selector is reachable from the menu item "fax report" by choosing
the Disk Icon in the report module and the function "Load", or from the
menu item "Faxes".

The menu-item "Faxstatus" allows an overview of outgoing and received 
faxes. After choosing this item and one of the functions from the fax 
selector if no fax has been selected then a dialogue offering a choice
of "Fax report" or "Load" will be shown.

Once a fax has been selected the window containing the appropriate image
is opened and all sent and received faxes are listed. Although at first
sight the faxes may have very strange names the date is counted from a
fixed point. This relative date is of no importance to the user as the
file selector box for faxes will show the correct date. Note that Junior
Office only searches the directories "FAX.OUT" and "FAX.IN" within the
folder "OFFICE".

In the selection box there will be either received data or position data
depending on whether the fax is incoming or outgoing respectively. There
is also a quick access name for viewing relevant data. For transmitted
faxes there is the last page transmitted value. There is also a flag for
Receiver/Sender. This will contain the contents of the data field "Name"
for transmitted faxes and the transmitted ID for received faxes. If the
fax is intended for multiple recipients then this field will contain the
name of the first recipient with a value for the number of total target
recipients following.

Next to the fax there is an arrow. If this points to the right then it 
indicates a received fax, if to the left, a transmitted fax. There may
also be a small letter "f" to the right of the fax which indicates that
the fax was transmitted or received in "fine" mode (high resolution). A
small tick indicates successful transmission and a large letter "G" that
the fax is marked as seen by the user. A star (asterisk) indicates that
the fax transmission has been barred.

Faxes may be selected with the mouse, one at a time, in order that the
options may be altered as desired as with the menu item "Faxes".



7.1 Delete fax

This choice deletes selected faxes from the Hard Disk (or disk). If several
faxes are selected, they are all deleted.




7.2 Enter details

Clicking on this switch enables details to be entered into a dialogue box
for a specific fax, chosen afterwards by the fax selector dialogue. If
multiple faxes are selected, the dialogue box for the input of notes is
opened for each fax in succession.



7.3 Seen

If this switch is chosen then the selected received fax is marked as seen
and this is indicated by a large "G" in the selection window.

If this switch is applied to several selected faxes then all will have
their status switched to seen - faxes already marked as seen will still
be thus marked.



7.4 Again

All outgoing faxes must be confirmed as received by the handshaking and
until this happens they are not marked as successfully sent. Junior Office
tracks the number of transmission attempts until a successful attempt is
reported. The switch "Again" clears the transmission attempt flag to zero
so that Junior Office will again attempt to send this fax.

If this flag is cleared for a successfully sent fax then the next time
that transmission is enabled (from the faxdriver accessory) Junior Office
marks it as unsuccessfully sent.

One problem is that a fax sent to multiple recipients will be marked as
transmitted successfully only when all recipients have successfully
received it. Therefore, if a fax to multiple destinations is not marked
in the selection box as transmitted ok it means that one or more of the
recipients has not succesfully received it. Clicking on "Again" will only
attempt retransmission to those destinations that encountered errors. The
complete list of recipients and results is only available from the Junior
Office logfile.



7.5 Delay

With this switch, the selected faxes are barred from being transmitted. A
"star" symbol will indicate any faxes thus locked. In order to release a
fax for transmission, it must be selected and the "Lock" switch toggled.

Suppose for instance that you have five faxes to transmit. At the attempt
to send the second in this list, the receive fax is at the wrong speed or
does not answer. In this situation it makes little sense to reset the 
number for transmission attempts. Instead, lock the selected fax and send
the others in the queue. You can then attempt to resend the locked fax at
a later date.



7.6 Incoming/Outgoing Fax Selection

If the menu item with two arrows is selected then a pop-up menu appears,
from which you may choose to view only faxes received, only outgoing faxes
or both if so desired.



7.7 Saving of Faxes

Junior Office allows the saving of faxes to disk. Thus, previous faxes may
be reused. Eventually, of course, there may be many saved faxes, so as a
rule, it is not recommended that all faxes be saved. It is recommended
that the unwanted faxes be deleted. Wanted faxes should be copied into a
folder whose name is something like "03_94.FAX" and within this folder
there should be both a "FAX.IN" and a "FAX.OUT" folder, each containing
the appropriate faxes.

If at a later time you wish to resend a saved fax click the fax selector
and type onto the menu line the path for the OFFICE folder if needed. The
file selector box allows you to select from your saved faxes. Note that
Junior Office always expects to search the subdirectories "FAX.IN" and
"FAX.OUT" to find the files to select.

This function is also available from the selection box for the report 
module so that saved faxes may be stored as IMG graphics and printed 
later.



8. The Fax Report Module

This Module is used for reporting, printing and storage of faxes that
have been sent or received. It is opened from the layout module by
clicking directly on the magnifying glass icon.

When selected, the options box described in "Fax Options" is opened. A fax
may be selected and then the OK button chosen after which the desired fax
will be loaded into the report module. The report is displayed on the
monitor screen.



8.1 The Report Window Title Bar

In the title bar of the report window the current resolution of the fax
in dpi and size in pixels is shown. The Magnifying glass Icon allows the
image to be viewed at greater magnificatios.



8.2 The Report Window Icons

8.2.1 The Disk-Icon

The topmost Icon is a disk symbol. This is used to select the fax for
display in the report window or to store the current fax as an IMG file.
Clicking on this Icon will open a pop-up menu which offers the choice of
"Load Fax" or "Store IMG".

Choosing "Load Fax" will open the file selector box and enable the loading
of received or transmitted faxes. The item "Store IMG" will save the fax
as a straight IMG picture file. A query as to what ratio appears and will
offer the choice of 1:1 or 1:x for the saved image.

The choice 1:1 means that the saved fax is identical to the received fax.
A ratio of 1:x means that the fax will take up more space. In both cases
the entire fax will be stored, not just the portion visible on-screen.

Using the "Store IMG" option it is possible to use the fax/modem as a
scanner. The stored image can later be edited and portions cut by a
graphics editor. This image may be used in any monochrome mode but the
high resolution of 200 DPI is likely to be unwieldy.

Likewise, by cutting and pasting, it is a simple matter to produce header
and footer graphics for use in fax generation and thus personalise your
own faxes. To do this, simply load the appropriate files as IMG graphics
within the fax creation module. Thus, your faxes can become as complex
and effective as those that you receive and as stylized as your letters.

When the report module is invoked from the fax layout/positioning module
then the latest fax is loaded and displayed.



8.2.2 The Printer-Icon

When the printer Icon is selected, the fax will be printed as a graphics
image on the printer. Junior Office will load the defined GDOS printer
driver and ask via dialogue box whether the fax should be printed at the
original size or at 90% of the original. This possibility of reduction by
10% is valuable as GDOS is page oriented and the page size is fixed. As a
border may have been defined, some details on the fax might otherwise be
lost.

The master fax page is held as an A4 page. Additionally, there are from 1
to 3 lines that define information such as the senders ID. The total will
therefore be slightly longer than A4. If information is present on the
last line of the original fax page then it is not possible to correctly
print full scale. The use of 90% scale should enable such faxes to be
printed correctly. In extreme cases of oversized faxes it may be necessary
to save them as IMG graphics and print them from different applications
software.

In order for Junior Office to use the GDOS printer driver it is necessary
for GDOS to be installed and for the file ASSIGN.SYS (and possibly the
folder GEMSYS if required) to be present on the boot partition. Please
read the section on "Installation" later.



8.2.3 The Telephone-Icon 

This Icon is not selectable in Junior Office. It is used in Tele Office
to receive faxes from different sources. (?)


8.2.4 The rotate page Icon

The next Icon shows a tilted page page with two arrows. This is the
Symbol for a rotated page. Click on this Icon to invert the page. (ie
turn it on its head). At first sight this may seem to be a useless 
function, but sometimes received faxes are send upside-down!



8.2.5 The Page Forward/Page Back Icons

The Icon with the page and the arrow pointing right is the page forward
and the Icon with the page and the left pointing arrow is the page back
(i.e. next page and previous page).

For multiple page faxes, where you do not wish to view the intermediate
pages, double-click on the arrow Icon and a dialogue box will open that
asks you which page number you wish to select.



8.2.6 The Magnifying_glass-Icon

Clicking on the Magnifying glass Icon opens a dialogue box for selecting
at what ratio faxes should be displayed. The choices are 1:1, 1:1.5, 1:2,
1:2.5 and 1:3. The range of usable ratios is dependant on the quality of
the monitor being used.

There is also a switch for "quick" mode, in which faxes are scaled simply.
Without "quick" mode, scaling will take more processing time, but does 
allow control over contrast in photo mode so that better representations
of the fax may be viewed. Junior Office only allows "quick" mode - the
full decoding is only available in Tele-Office.

Next to the close button on the fax progress window is the current view
ratio and, if available, the current contrast and free space.



8.2.7 The Contrast Icon

With this Icon it is possible to adjust the contrast of displayed faxes if
the "quick" option is not enabled. This enables better legibility. The 
"Photo" adjustment is available for greyscale faxes but only on an Atari 
TT in 640*480 resolution with 16 colours or a Falcon with 256 colours, or
other computers with the appropriate graphics card.

This Function is available only in Tele Office, not in Junior Office.
 


8.2.8 The Information-Icon

This Icon shows the Serial Number and Copyright Message for the Program.



8.3 Moving faxes within a window

The fax report window detects at program startup what resolution currently
is available and therefore allows a larger portion of faxes to be seen on
a larger monitor such as the SM124.

It is possible, through many cancelled faxes etc, that the opened report
window is so small that not all of the available Icons are visible or the
options on the menu bar. In this case, a double-click on the progress
window will restore a 1:1 magnification and enable the window to be 
resized or dragged as desired.

As with all GEM windows, the vertical slider or scroll bar on the right
will enable scrolling through a fax page either by clicking or dragging 
the scroll bar for large adjustments or by using the up arrow and down
arrow for fine adjustments. Additionally the cursor keys may be used. The
best method of selecting the viewed portion is by clicking the mouse on
the desired section on the monitor screen.

Clicking the left mouse button and keeping it depressed turns the mouse
pointer into a paw or hand and allows the fax page to be "pushed" up and
down on the monitor screen. Sometimes the page will be scrolled too far.
There is a button that allows you to choose whether or not the view will
be moved or cancelled.

Faxes may be viewed in two resolutions - by use of the magnifying glass
Icon the complete fax may be seen with the additional use of the 1:1 view
for examination of details. To change the resolutio, double-click in the
progress window.
 


9. The Faxdriver

We supply two fax drivers with Junior Office. The one called "FAXDRV.ACC." 
on the program disk is for use with Class 2 compatible modems. There is a
similarly named file within the folder "SIERRA.DRV" for use with SIERRA
modems. If this is used then the value for mimimum line length must be set
to a minimum of 25 and additionally, the RTS/CTS patch "RS232ENC.PRG" must
be installed (from the AUTO folder).

As we cannot guarantee that the TOS version of the computer running Junior
Office has correct code for flow control on the serial port, it is also
recommended that the patch program RS232ENC.PRG be used with other modems.

If you wish to use Junior Office on the Atari Falcon 030 then we recommend
instead the FPATCH2.PRG serial patch program. This is available from Atari
themselves,



9.1 Sending Faxes 

We have mentioned problems with the size of faxes before - for the actual
transmission of faxes we have tried to implement methods that are, where
possible, comfortable, flexible, natural, and error free.

Our first idea was to have the actual transmission of faxes performed
wholly in the background, allowing other applications to be run and work
performed whilst this was being done. Limitations in the multitasking 
ability of slower Atari computers and compatibility problems with other
application programs prevented this however.

Junior Office is locked for the duration of transmitting (or receiving)
a fax and the user is informed by dialogue box of the progress. So far,
so good - but what about multiple distribution ? In order to send two
faxes to two destinations, the second must wait for the first to be 
successful and thus Junior Office will lock the machine until successful
transmission of all faxes in the queue. Such a limiting program is not 
pleasing to us, and thus Junior Office behaves slightly differently.

The transmission and reception of faxes is handed over to the program
"FAXDRV.ACC". This accessory receives a message from the layout module
and reads from the fax header the date sent. It then starts transmission
of the fax when this date arrives. This occurs only when the option of
transmission has been enabled.

When the Faxdriver Accessory is invoked it opens a dialogue box in which
a button marked "free transmission of faxes" is shown. This is usually
disabled. Clicking on this button will enable fax transmissions. A further
click will disable transmission.

When "free transmission" is activated, Junior Office starts transmitting 
the current fax (and all faxes in the queue). If disabled then the newly
constructed fax is added to the queue. Faxes are added to the queue in
the order in which they were created.

If the computer is switched off whilst there are faxes in the outbound
queue then Junior Office will recognise the fact when next run and will
send them when the "free distribution" button is enabled.



9.2 Reception of Faxes 

The Faxdriver is also responsible for receiving faxes. 

There are two possibilities here - manual and automatic fax reception. For
automatic reception the faxdriver monitors the ring indicator line on the
serial port and receives faxes as soon as the incoming call is registered.

Incoming faxes are always stored in the folder "OFFICE\FAXE.IN\INTO". If
the "Auto receive" switch is set then after the OK box is clicked, an
incoming call will open an alert box. This mode of operation allows the
faxmodem to automatically handle incoming calls whether they are fax or
voice calls. If you only occasionally recieve faxes then you can set the
switch on. If the modem receives a call and hears the negotiation tones
then it will call the fax driver ACC and by clicking on the button marked
"Receive" the connection will be made and the incoming fax received.

Both at automatic and on manual reception it opens a dialog box into which
it places the ID of the fax machine, the transmission speed, and the other
details.

During fax reception the computer is locked out and will be available when
the connection is over.

For details of how to set announcement of incoming faxes please consult
the section on Fax announcements under the Fax heading (section 8).

If it fails to open the "Fax receive" box at an incoming call and does
not automatically receive the fax then Junior Office probably cannot
sense the Ring Indicator on the serial port. Possible reasons for this
include no connection to pin 22 via the serial cable (broken ?) or the
use of "Ring Filter" under configuration/port.

The receipt of faxes is a time critical process. Due to the slow access
when writing to disk a complete page will first be held in memory and
only then stored to disk. Some programs write to disk as they go along.
They may therefore lose data or be unable to store more than a single
page.

Junior office on the other hand buffers the incoming data and only writes
to disk after completion. The minimum buffer size is 4 Kb. This allows it
to receive further data whilst writing to disk. The buffer size may be 
altered under the menu item "Modem" up to a maximum of 31 Kb. Please do
not set the buffers to this size unless you get large numbers of errors
during fax reception.

It is possible to receive many faxes. This is a problem, as the speed of
write access to the disk may slow the process down. The fax driver for
Junior Office therefore holds completed faxes in memory and when the path
for disk storage is given saves them to disk in the order in which they
were received.

In this manner it is possible to receive faxes by leaving only the 
computer on rather than requiring the hard drive to be powered up.

Remember that there is little space remaining on the program disk for
received faxes. We therefore recommend the use of an extra "receive"
disk. To do this, the Fax driver (FAXDRV.ACC) must have the path set to
A:\OFFICE\ - and within this folder you must have the subdirectories
FAXE.IN, FAXE.OUT and SYSTEM. Additionally, the files OFFICE.TOC and
FAXDRV.TDC must be present in the SYSTEM folder. Likewise, the program
RS232ENC.PRG must be present in the AUTO folder.

If you also leave the program J_OFFICE.PRG in the folder "OFFICE" and
the subdirectory "MTX" containing the module VIEW.MTX then you can still
send faxes from the disk. This setup will leave about 500 Kbytes free
for faxes. On average, a single fax page will use about 50 Kbytes, but
obviously, pages with many graphics and grayscale images will become much
larger. This allows reception of faxes onto floppy disk, and after the
daily faxes have been viewed, the wanted faxes may be copied to hard disk.

For reception of faxes Junior Office monitors the Ring Indicator Line 
(Pin 22) on the RS232 port. As soon as the modem senses an incoming call
it will toggle this line high. Junior Office then configures the modem to
FAX mode and after successfully configuring will start to receive the Fax.
For this function to work correctly, Pin 22 in the 25 way serial cable
must be connected. Note that it might be broken in an existing cable.

The AA-LED (Auto Answer) can be disabled so that the modem does not auto
answer in fax mode and this can be configured from within Junior Office.
The AA-LED may be deactivated from within a terminal program by the use of
the command ATS0=0. This Adjustment leaves it with RANDOM&W0 write 
enabled (see also the Modem handbook).



10. Windowsize and Positioning

As Junior Office may have several windows opened, their size and position
on the screen may be saved so that every time the resolution is changed,
or the program is run, the windows will appear at the correct position.

This information is saved in the file "WINDOWS.PAR" in the folder
OFFICE\SYSTEM every time the window is closed using the close box in the
top left hand corner. It includes the monitor resolution and amount of
free memory (?).

If you like your current preferences and wish to invoke Junior Office
with these parameters every time, simply set the file WINDOWS.PAR to
be read-only from the desktop.


11. The Logfile from Junior Office

The fax selection box shows only faxes, but sometimes all files may be
of interest, when a lost fax is sent or received.

Therefore, Junior Office maintains a logfile in ASCII format, so that a
text editor allows the reading or printing of the summary. A seperate
file is maintained for each month, with the name derived from the month
and year, so that a fax sent in January 1994 would have its details in
the file called FLOG0194.OUT and received faxes in the file FLOG0194.IN.

These logfiles are held in the folder OFFICE\SYSTEM. One line of text
will be held for each named event. Below is an example of such a line
for a transmitted fax:



1       2       3       4       5       6       7       8       9       10

Mo.     13.     13:41   01:28   02      +49 431 35984   TKR     0       01



Field meanings:

1       Weekday (in/into this Trap Mo. for Monday)

2       Day in Month

3       Time

4       Online Time

5       Number of Pages

6       Reception ID of Fax device

7       Name of Receiver from the Fax_data

8       Error Code

9       Number of Pages with transmission error

10      Number of attempts



The following status/error codes may be returned:

0       Everything in Order, no Fault

1       Modem error

2       No Connect

3       Post-Page-Error, Fault on-the communications side

4       Lost Carrier

5       Breaking_off by User

6       connect was full


The logfile for received faxes contains only the data for weekday, time, 
connect time, number of pages and the transmission ID of the calling fax
apparatus.



12. The Coverpage

Junior Office is able to transmit a predefined coverpage. Usually, this
will contain information such as the sender, receiver, description of
contents, destination number, number of pages to follow, etc.

It is possible to enter up to 10 lines of up to 50 characters into the
cover page of a specific fax.

Using the "Configuration/page organisation" option you may define 
whether or not a cover page is sent with faxes layed out in the layout 
module, for faxes generated by external applications software, or for 
both.

This option is seldom needed in the layout module as you have full 
control over header and footer areas, which may contain text and 
graphics.

On the other hand, faxes generated from external software may be used in
the layout module and in this case a cover page would be useful.

The menu option "Configuration/page organisation" allows you to define
a combination of ASCII text and IMG Graphics for the coverpage. The
principal structure is also set up here, with typically a graphic and
your header containing details such as sender, recipient, transmission
time, number of pages etc. If in the layout module one can simply ask
for a cover page and the predefined details will be used to generate one
simply and quickly.

The use of cover page is determined by the options found when Junior 
Office is run. If cover pages are disabled in the configuration then
no cover pages will be generated. You may, alternatively, do without
cover pages for a single fax if cover pages are turned on at activation.

If the cover page is activated in the configuration then Junior Office
will open a selection box to enable a choice of destinations via the
telephone Icon (from the layout module). Text of up to 10 lines of up to
50 characters each may be added into the coverpage. 

Within this dialog box, hitting "return" or "tab" or "cursor down" will
advance downwards one line, only by hitting "cursor up" or by explicitly 
clicking the mouse on a line can you move up the page.

Selecting the "OK" button finalises the placement of the graphics and the
text upon the coverpage.

By clicking the button marked "without", the fax will be sent without a
cover page.

The button marked "abort" is used for cancelling the complete function.

After a short time it will be reported that the brief text entered above
has been placed into the cover page. This includes expansion of brief
phrases such as "worthy gentleman","Ladies and Gentlemen" etc.

If these phrases appear cumbersome, then the text may be edited to appear
last within the brief text as by default it always appears first within
the cover page.

The text must be saved in the file "CVR_PAGE.TXT" and contained within the
folder "OFFICE\SYSTEM". If used, please ensure that lines are no longer 
than 50 characters.

The coverpage may consist solely of text, generated by an ASCII file which
contains synonyms, where the current system details will be used to set
the appropriate fields.


13. Extern-Fax Start

This menu item is not available in Junior Office. It is implemented in
Tele Office and is used by the application software to start transmission
via the available Fax driver.

[EOF] 
